Welcome to Music Business Newsletter w/ Matthew Rix!
Nov. 4, 2025

How Do You Go from small Gigs to Arenas?

How Do You Go from small Gigs to Arenas?
Music Business Newsletter w/ Matthew Rix
How Do You Go from small Gigs to Arenas?

In this episode of the Music Business Newsletter with Matthew Rix, I read an email from an independent artist whose band is ready to make the leap from the local scene to the big stage.
They’ve been grinding for years pulling solid crowds in clubs, releasing music, and building a loyal following. They have around 18,000 monthly listeners on Spotify, 9,000 on Apple Music, and regularly play to 150-person crowds across Texas.
Now they want to know:
How do we get booked for bigger shows arenas, festivals, or national tours?
What does it take to go from opening for local acts to opening for major ones?
Do we need a manager or agent to make that happen?
In this episode, I break down:
-What booking agents and promoters actually look for
-Why numbers don’t always equal ticket sales
-The difference between “readiness” and “wanting it bad enough”
-The real steps to growing from bars to big stages
If you’ve ever felt like your music deserves a bigger audience, this episode is for you.
Do you have a question about the music industry?
Go to https://MatthewRix.com.
Include as many details as you can because your story will help thousands of other artists walking the same road.
#MusicIndustry #IndependentArtist #LiveMusic #Touring #MusicCareer #ArtistAdvice #BookingShows #MusicBusiness #MattrixMinute #MatthewRix #MusicMarketing #PlayingLive #HowToGetGigs


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And today on the Music Business newsletter, we got an

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email from an artist who wants to know how they

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scale up the venues that they play. They're a band

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out of Texas. But before we jump into this email,

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I'm gonna go ahead and ask you to like, leave

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a comment. If you agree, disagregeous, leave a comment, Make

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sure you subscribe, Share this video with your friends in

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the music industry. And if you have a question or

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a comment on the music industry that you want me

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to answer, all you gotta do is go to Matthewricks

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dot com click submit your question, give me as many

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details as possible, and I will answer it here. Now

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for the email, he says, Hey, Matthew, I really respect

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the advice you give artists. It's straight to the point

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and based on real experience. Well, thank you for the compliment.

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That is very kind. Let's continue with the email. He says,

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I'm reaching out because my band and I are at

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a place where we feel ready for the next step,

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but we're not sure how to get there. Sorry, as

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a good problem to have, Sarry's a great problem to

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have when you're like, Okay, I kind of feel like

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we're kind of outgrowing the pond that we're in and

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how do we scale to the to the next part,

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Email continues, We've been playing around Texas for the past

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few years, local clubs, festivals, and mid size venues that

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hold two to three hundred people. We usually pull one

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hundred to one hundred and fifty people when we headline.

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Not bad, I mean, that's not That's not a bad

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start to be headlining shows like that. You're playing, you're

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playing smaller size venues, but you guys are making some

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you guys making a couple of bucks doing this. You're

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having a pretty pretty good sized fan base in Texas there,

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so let's continue, He says. The energy at our shows

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is incredible, but we want to level up. Here's where

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we're at. Numbers wise, he says, roughly around eighteen thousand

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monthly listeners on Spotify and around nine thousand monthly listeners

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on Apple Music, around sixty five hundred followers on Instagram,

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and a growing TikTok presence. I don't know what the

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growing TikTok presence know, but eighteen thousand monthly listeners on Spotify,

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nine thousand monthly listeners on Apple Music, that number is

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really high for Apple Music and if that's an accurate number,

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good for you guys. I am confused, though. You got

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eighteen thousand monthly listeners on Spotify and nine thousand monthly

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listeners on Apple Music, so you're talking twenty seven thousand

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monthly listeners between those two and you're only pulling one

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hundred and fifty people. Now, I do wonder if every

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weekend you guys are headlining a show, so that's why

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you're not pulling more. But if you really do have

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twenty seven thousand monthly listeners, I would assume most of

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them would be in Texas. I'm not sure why you

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guys are only pulling one hundred and fifty people for

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a headlining show. Also, sixty five hundred followers on Instagram. Yeah,

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that's good and a growing TikTok presence. I don't like,

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I said, I don't know what that means. I don't

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know if you got twelve thousand hours or twelve. But

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if these numbers are accurate, you guys are off to

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You guys are really good. You guys are in a

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really good place. He says. We've released twelve singles and

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two EPs so far in twenty twenty five, all independently. Geez,

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So a typical EP is four songs. So I'm just

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going to assume those two EPs are songs that you

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guys previously released in the twelve single category. I would

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hope so, because if not, that's twenty songs you guys

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have released in eleven months. You guys are busy, mane.

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I will say that all independently, we've opened for a

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few national acts on small stages and the response was great.

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You've opened for a few national acts on small stages.

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So is these national acts that are small and you

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were just nothing wrong with this. I'm just I'm trying.

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So I would gather that you guys, you got some

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national band who probably plays in front of two three

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hundred people. You guys open for them. That's cool. That's

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a great way to make new fans if you can

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get those shows. Awesome, he says. The response is great.

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People were singing along, buying merch and following us after

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the show, following you home on Instagram. I don't, I mean,

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you know we're gonna go to the circle, k now,

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I don't, but hey, you know they're following you. That's awesome.

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He says. We know how to work a crowd, and

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we know we've got something special. This whole email is

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just one long paragraph, Like there's no there's no spaces

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in anything, there's no breaks. It's just one long email.

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So I'm trying to like break at different places. Prefer

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a to hear emails yell before you send them, because

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we do it and it's pretty bad. But anyways, he says,

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we know how to work the crowd, and we know

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we got something special. That's always good. When an artist

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knows they have something special. You don't really want an

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artist who who's like, yeah, I mean, I guess we're

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kind of somewhat good and decent. The email continues, but

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here's the problem. We can't seem to break into bigger venues.

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I mean, if you're if you're playing, if you're selling

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out one hundred and fifty person clubs, the next realistic

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place would be two hundred and fifty person venue. So

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you should be able to you should be able to

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get the book those without a problem if you're selling

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out one hundred and fifty Oh but wait, he says

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in the email. Every time we reach out to booking

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agents or promoters for our local arenas and amphitheaters, it

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feels like we don't even get considered for those. In audio,

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I'm just blinking. Every time you reach out to booking

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agents or promoters for arenas or amphitheaters, it feels like

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we don't even get considered. Well, if you're reaching out

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to arenas and amphitheaters trying to get the opening spot

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on a tour in that area, the bigger the shows

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like that, they don't bring. They don't bring local openers on.

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That's a traveling tour package. Unless you know your local

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radio station and whatever part of Texas you're in has

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like a radio stage by the wine tent or something,

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then you can probably get something like that. But if

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you're reaching out to arenas to try to get the

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opening spot in Houston for Metallica, yeah, you're not going

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to be considered for that because also you have to

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remember something ninety nine percent of every opener on a

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big tour that's playing arenas or amphitheaters they paid to

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get on that tour. They or the label paid somebody

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paid really good money for that opening spot, and they

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just don't give it because you called them on a Tuesday.

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But let's continue. He says, we're not trying to headline

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Minute Made Park in Houston or anything. We just want

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to shot at opening for a bigger tour and getting

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on those large festival stages. My guy, you're playing in

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front of one hundred and fifty people. You know. When

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I first originally read this email and you're like, we

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want to scale up, I thought you meant to two

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hundred and fifty people, not twenty thousand people. You do

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know the definition of like walk before you run, like

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before we're gonna go play large festival stages, and it

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seems like you probably want to want the one pm

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spot on that large festival stage, probably want like the

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eight pm like right before Green Day. You're gonna have

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to get a lot more people at your shows besides

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one hundred and fifty people. So the email continues, It says,

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it's frustrating because we've put years into this. We've built

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everything from the ground up. No label, no management, no

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big budget marketing, just sweat, late nights, a whole lot

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of booze, and a love for what we do. See,

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that's your problem right there. I'm sober. I don't drink.

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That's your problem, y'all drinking way too much booze and

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thinking that y'all deserve to be on an arena stage,

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but down the whiskey and realistically. I speak realistically on

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this channel too, artists, and I ask you, and I

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do it in the metrics minute, be realistic where you're at.

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If you're selling out one hundred and fifty people, you

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do not deserve an arena, an amphitheater, a big festival stage.

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You do not. And that's awesome that you guys have

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had this success. You guys have really good numbers for

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a band who needs to scale up to two hundred

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and fifty people at your venue, not Minute Made Park

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in Houston where the Astros play, the baseball team, the

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Major League Baseball team, a lot of sweat, late nights,

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booze and love for what you do minus the booze.

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That's all great. You know you guys aren't relying on

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a management, big budget marketing. I do wonder, though, how

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you're getting eighteenth monthly listeners on Spotify with sixty five

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hundred Instagram followers and you're selling out one hundred and

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fifty people on a show. I don't know how often

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you guys are headlining shows, but he doesn't put that

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information in there, so we can just kind of speculate

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in our heads. He says, I feel like we deserve

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the opportunity to be seen on a bigger stage. You deserve,

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so does the band who's playing and selling out their

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headlining shows with one hundred and fifty five people and

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one hundred and seventy five people and two hundred and

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twenty five people. Like, there's probably ten thousand artists in

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Texas right now who have better numbers than you, who

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also deserve to be on a bigger stage. So he goes.

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So my question is, how does an independent band actually

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get from the club circuit to the arena level. I

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don't think an independent band gets from the club, sir.

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I mean, the next step from playing one hundred and

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fifty people is not an arena level show. It's just

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not like unless your last show was five years ago

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and you've had eight number ones and you've had everything

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go viral and now you guys are gonna go do

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your next tour, But you do not go from one

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hundred and fifty people venue somewhere in Texas to an

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arena level because you're your leap frog in big clubs,

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your medium sized clubs, theaters, I mean large parking lots

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in Texas, fish fries, and we're jumping, we're leap frogging

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all of that. To just go to an arena, you

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must be the lead singer of this band, no disrespect,

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you don't. There's no possible way. It would be an

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act of God and God alone for an independent band

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to go from one hundred and fifty people club to

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the arena level. I mean, I guess you could book

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an arena and just play it. But for you to

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open up for an arena level style band, it's because

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you deserve it. No, it ain't gonna happen. People say never,

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say never. I'm saying never. I'm saying never. This is

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delusion right here, and I here's the thing. I'm gonna

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call you out in your crap right now because I

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don't believe you've done eighteen thousand monthly listeners on Spotify.

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I don't believe you've done nine thousand listeners on Apple

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Music a month. I just don't, now with the one

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hundred and fifty people, not with you being this absolutely

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in denial about where you're at, to think that you

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guys deserve to go from one hundred and fifty person bar.

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Let's its not even call it a club. You played

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a bar for one hundred and fifty people, nothing wrong

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with that, But you think that next step is an

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arena level show and you deserve it. I just don't

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think your numbers are real. I think you're lying to me.

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I think you're trying to play me. Anyways, the email continues,

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Do we need a booking agent? Yeah, I mean if

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you want a booking agent to help book you two

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hundred people clubs, yes, if you're looking for a booking

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agent to get you in an arena or a stadium, No,

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you're not gonna get a booking agent to do that.

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I mean you'll find some. You'll find some chump will go. Yeah,

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I'll call. I'll call the Cowboys stadium, see if they,

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you know, let us play. They're not gonna do it.

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But if you want a booking agent to, you know,

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help book your two hundred, two hundred and fifty person clubs,

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absolutely go for it. They also ask, besides the booking agent,

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should we get a manager with connections? What you want

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a manager? You're going to hire a manager? Give him

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money to try to get you to play an arena show, like, yeah,

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I mean, here's the I I think you're the type

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of band who would fire your manager in a month.

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If you had an honest to god legit manager who

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would tell you the truth and be honest with you

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and go, you're out of your minds. You're not playing

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an arena. Don't even start thinking about it right now,

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you'd fire him. You're the type of band who would

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fire that manager and probably be a really good manager too.

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So they asked if they need a booking agent, if

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they need a manager. A viral song. A viral song

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is the right step in the right direction. But a

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viral song is not going to get you in an

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arena as the next step. You know. I mentioned Forrest

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Frank a lot here, and he's an awesome guy and

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he makes great music. And when he came out and

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he popped and he blew up, and everybody was talking

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about Forrest Frank. He was playing pretty big sized clubs

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and theaters on his first tour. The next tour was

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an arena. He wasn't playing the equivalent of a chucky cheese.

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And then months later it goes to an arena. But

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also with that you know, leveling up that he did.

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He had millions upon millions upon millions of plays every month.

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He had so many videos going viral. He had way

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more than eighteen thousand monthly listeners or sixty five hundred

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followers on Instagram, and he did it so a viral song. Yes,

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it's a step in the right direction. But now you're

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gonna just be trying. I mean, you guy, You guys

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just write a lot of songs. If you guys have

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literally put out twelve singles and two EPs in eleven months,

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you're probably flooding. You're probably putting too much out in

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the market right now, and you're not gonna get that

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viral song. The email continues, We're not afraid of putting

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in the work. We just don't know what the real

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path is. There is no real path. I try to

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be as optimistic and encouraging to every artist that comes

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my way because it is It is a gift when

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you guys trust me to speak into your career. There

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is no real path to go from a venue or

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a bar of one hundred and fifty people to an

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arena level amphitheater size show. There's no there's no real path,

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not how quick do you want to get there? He says,

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any advice or insight you could give would mean a lot.

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Quit drinking, Quit drinking, be honest about where you and

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your band are at, be happy where you're at. If

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you would have came in this amount and said we

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want to move up to two hundred and fifty people,

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I'd be sitting here for the last twenty minutes just

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gassing you guys up about how great your numbers are.

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And I'd be gassing you up about how smart this is,

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and I wonder what you're doing, and I'm impressed with

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these numbers. But then you say we want to go

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from one hundred and fifty person venue to arena level

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show because we deserve it. So my advice would be

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quit drinking, be honest about where you're at in your career,

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and be grateful for where you're at, and level up

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by going to a venue or a bar that's fifty

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to one hundred people more. You probably won't sell it

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out the first time, but now it gives you something

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to work with. The email also continues, we believe in

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what we're doing and we just want a fair shot

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at proving it to a bigger audience. How many artists

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do you think are going to bed tonight believing in

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what they do? Millions around the world. Does every one

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of them get a shot, a fair shot, to play

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an arena show, to play an amphitheater? Does every one

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of them get that shot because they believe in themselves?

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You got people who believe in themselves who don't even

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have a song out yet do they get to play

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as well? Like you're not entitled to anything. This is

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why this entitlement attitude that you have in this email.

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I don't believe your numbers are real. I just don't.

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It's just the way it is. Do you not think

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that you're doing eighteenth tough? If I okay, if you

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really are selling out one hundred and fifty people a

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die in Texas every weekend once a month, whatever, you're

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probably doing at best fifteen hundred monthly listeners on Spotify.

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But thanks for the email, Good luck to the band. Hey,

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and you know what prove me wrong? You guys get

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that arena show. I will fly to wherever it is

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and come watch you guys play, and I will buy

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an overpriced shirt because when you play arenas, everything is overpriced.

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So prove me wrong. I hope you do, but you

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don't get a fair shot music industry. Life does not

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owe you anything because you believe in what you're doing

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and you deserve a fair shot. Nothing in life happens

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that way. But good email. Hopefully you guys were entertained.

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And if you have a question on the music industry

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that you would like for me to answer, just go

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to Matthewicks dot com click submit your question, give me

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as many details as possible. Maybe you can invite me

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to your arena show as well. But until next time,

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I will talk to you later.